Apaleo to Procountor

Back to Apaleo

The Apaleo to Procounter integration by Omniboost transfers accounting data from your Apaleo environment to Procounter. The integration eliminates manual data entry, improves accuracy, and speeds up month-end closing for your hotel finance team.

About this integration

Source Specification:
Apaleo

Target Specification:
Procountor: Cloud SaaS platform

Availability:
Integration is available whenever your systems are available in the country your office is located.

Connectivity:
Apaleo: Connects securely via API using OAuth2 authentication for each property.
Procountor: Connects securely via API using OAuth2 authentication.

Data Frequency & Timing:
By default the integration runs daily. The timing of the integration run is flexible but always respects the end-of-day settings in your apaleo environment.

Available Accounting Flows: The difference between a Closed and Consumed accounting flow
Consumed-Accounting Flow (Accrual)
Closed Bills/Invoices Flow (Sales entries incl. Debtors - Cash based)

Integration Flowchart

[Flowchart pending]

About the Omniboost Base Platform
Omniboost Base gives you a single platform to onboard, monitor, and manage all your Omniboost accounting integrations — across all your properties. From reviewing integration status and updating mapping to tracking data runs and resolving errors, everything you need to keep your connections running smoothly is in one place. Learn more here.

Integration features

Features

Consumed Flow

Closed Flow (Sales entries incl. Debtors)

Transfer Revenues
Transfers revenues to the accounting platform aggregated by Apaleo Accounting Category for simplified reporting.

Supported

Supported

Transfer Payments
Transfers payments to the accounting platform aggregated by Apaleo Accounting Category for simplified tracking.

Supported

Not Supported

Transfer VAT / Tax
Transfers VAT/Tax using either designated ledger account codes or VAT/Tax codes, based on configuration.

Supported

Not Supported

Accounts Receivables (A/R)
Transfers revenues from checked-out guests with unpaid balances, linked to their debtor profiles for A/R management.

Not Supported

Supported

Detailed Revenue Entries
Provides granular, line-level revenue transaction details instead of aggregated totals.

Not Supported

Supported

Detailed Payment Entries
Provides detailed, line-level payment transaction data instead of aggregated totals.

Not Supported

Not Supported

Skipping Revenue Entries
Allows exclusion of specific revenue transactions (by accounting category) from the transfer.

Not Supported

Not Supported

Skipping Payment Entries
Allows exclusion of specific payment transactions (by accounting category) from the transfer.

Not Supported

Not Supported

Credit Card Fee Split - Commission Calculation
Separates estimated credit card fees from gross payment amounts and posts them to a designated ledger account.

Not Supported

Not Supported

Matching Debtor numbers
Uses existing debtor numbers from the accounting system by reading them from the PMS, avoiding duplicate debtors.

Not Supported

Not Supported

Statistics
Transfers statistical data (arrivals, departures, occupancy) to the accounting system.

Not Supported

Not Supported

Customizing the Journal Description
Allows customising journal entry descriptions beyond the default PMS reference format.

Not Supported

Not Supported

Customizing Revenue and Payment descriptions
Allows customising journal entry line descriptions beyond the default accounting category names.

Supported

Not Supported

Market Segmentation for Accommodation Revenues
Breaks down accommodation revenues by market segment for granular reporting and ADR per segment.

Not Supported

Not Supported

Advanced Mapping Logic
Supports detailed mapping of ledger accounts, cost centers and other journal elements beyond standard PMS mapping.

Not Supported

Not Supported

Payment Reconciliation Support
Includes additional payment details to help reconcile payment entries with bank transactions.

Not Supported

Supported

Please note: Features and flowchart may vary depending on the setup of the target and source systems, and the accounting flow applied. Not all features in the Omniboost Base Platform are supported for all integrations.

Onboarding Process

Before You Start: Before you start onboarding, you must complete your Apaleo setup. You can't configure or activate the integration until you complete this step. In Apaleo, please ensure your environment has all revenue- and payment-related settings/categories configured.  In your accounting system, please ensure that your chart of accounts, cost centers, and tax rates are configured.  

  1. Request the integration
    After completing your Apaleo setup, please go to the Apaleo Store and search for the required integration. Click the integration, then click the Connect App button in the top-right corner. You will be redirected to the Omniboost onboarding platform, Base.
  2. Confirm your subscription
    The Omniboost team will reach out with a subscription agreement for your review and approval.
  3. Complete onboarding
    Please complete the guided steps in “Base” and submit all required information promptly, as delays directly affect how much historical data we can include.
  4. Review and go-live
    Omniboost reviews your configuration, performs validation, and activates the integration. Data will not flow until Omniboost sets the integration live.

Looking for this Solution?

We are happy to help you with your integration, just fill out the form and we will contact you about the possibilities.

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