Agilysys PMS to Sage Intacct

Back to Sage Intacct

The Agilysis Stay to Sage Intacct integration transfers accounting and statistical data from your Agilysis Stay environment to Sage Intacct. The integration eliminates manual data entry, improves accuracy, and speeds up month-end closing for your hotel finance team.

About this integration

Source Specification:
Agilysys Stay

Target Specification:
Sage Intacct: Cloud SaaS deployment

Availability:
Integration is available whenever your systems are available in the country your office is located.

Connectivity:
Agilysys: Daily reports are automatically emailed and securely delivered to Omniboost for processing.
Sage Intacct: Journal and statistical entries are automatically posted directly into Sage Intacct.

Data Frequency & Timing:
By default the integration runs daily. The timing of the integration run is flexible but could be aligned with the end-of-day settings in your Agilysys environment.

Available Accounting Flows: The difference between a Closed and Consumed accounting flow
Consumed-Accounting Flow (Accrual)

Integration Flowchart

[Flowchart pending]

About the Omniboost Base Platform
Omniboost Base gives you a single platform to onboard, monitor, and manage all your Omniboost accounting integrations — across all your properties. From reviewing integration status and updating mapping to tracking data runs and resolving errors, everything you need to keep your connections running smoothly is in one place. Learn more here.

Integration features

Features

Consumed Flow

Transfer Revenues
Transfers revenues to the accounting platform aggregated by Agilysys Accounting Category for simplified reporting.

Supported

Transfer Payments
Transfers payments to the accounting platform aggregated by Agilysys Accounting Category for simplified tracking.

Supported

Transfer VAT / Tax
Transfers VAT/Tax using either designated ledger account codes or VAT/Tax codes, based on configuration.

Supported

Accounts Receivables (A/R)
Transfers revenues from checked-out guests with unpaid balances, linked to their debtor profiles for A/R management.

Not Supported

Detailed Revenue Entries
Provides granular, line-level revenue transaction details instead of aggregated totals.

Not Supported

Detailed Payment Entries
Provides detailed, line-level payment transaction data instead of aggregated totals.

Not Supported

Skipping Revenue Entries
Allows exclusion of specific revenue transactions (by accounting category) from the transfer.

Supported

Skipping Payment Entries
Allows exclusion of specific payment transactions (by accounting category) from the transfer.

Supported

Credit Card Fee Split - Commission Calculation
Separates estimated credit card fees from gross payment amounts and posts them to a designated ledger account.

Not Supported

Matching Debtor numbers
Uses existing debtor numbers from the accounting system by reading them from the PMS, avoiding duplicate debtors.

Not Supported

Statistics
Transfers statistical data (arrivals, departures, occupancy) to the accounting system.

Supported

Customizing the Journal Description
Allows customising journal entry descriptions beyond the default PMS reference format.

Supported

Customizing Revenue and Payment descriptions
Allows customising journal entry line descriptions beyond the default accounting category names.

Not Supported

Market Segmentation for Accommodation Revenues
Breaks down accommodation revenues by market segment for granular reporting and ADR per segment.

Supported

Advanced Mapping Logic
Supports detailed mapping of ledger accounts, cost centers and other journal elements beyond standard PMS mapping.

Supported

Payment Reconciliation Support
Includes additional payment details to help reconcile payment entries with bank transactions.

Not Supported

Please note: Features and flowchart may vary depending on the setup of the target and source systems, and the accounting flow applied. Not all features in the Omniboost Base Platform are supported for all integrations.

Onboarding Process

Before you start onboarding, you must complete your Agilysis Stay and Sage Intacct setup. You can't configure or activate the integration until you complete this step.

1. Request the integration
After completing your setup, request the integration via the button at the bottom of the page.
2. Confirm your subscription
The Omniboost team will reach out with a subscription agreement for your review and approval.
3. Complete onboarding
Please complete the guided steps in "Base" and submit all required information promptly, as delays directly affect how much historical data we can include.
4. Review and go-live
Omniboost reviews your configuration, performs validation, and activates the integration. Data will not flow until Omniboost sets the integration live.

Our partnership with Omniboost has brought a new level of stability to how our systems work together. Previously we relied on scripts and file conversions that could easily break and required constant troubleshooting. With Omniboost, we now have far better visibility and control over our integrations, and our operations run much more smoothly.

Robin Koetje
Vice President of Information Technology, Staypineapple

Looking for this Solution?

We are happy to help you with your integration, just fill out the form and we will contact you about the possibilities.

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